Privilege Services is renowned for its expertise in recruitment, offering a Premium quality, tailor-made service.
We are recruiting the Personal Assistant for a private family (m/f/d) in a full-time and permanent contract.
Position Overview:
The Personal Assistant for a private family will serve as a key partner and trusted advisor, providing high-level administrative and strategic support. This role requires exceptional organizational skills, discretion, and a proactive mindset to ensure seamless operations in a fast-paced, global business environment.
Key Responsibilities:
- Administrative Support:
- Coordinate and prepare for meetings, including agenda creation, materials preparation, and follow-up.
- Handle confidential correspondence and communications on behalf of the family.
- Manage and maintain the family’s calendar, including scheduling meetings, appointments, and travel.
- Project Management:
- Assist in managing strategic initiatives, tracking progress, and ensuring timely completion of deliverables.
- Collaborate with internal teams to gather data, prepare reports, and support decision-making processes.
- Oversee special projects and ad hoc tasks as assigned by the family.
- Communication and Liaison:
- Serve as the primary point of contact between the family and internal/external stakeholders.
- Facilitate clear and effective communication, ensuring timely responses and actions.
- Represent the family professionally in all interactions.
- Operational Support:
- Maintain organized records and filing systems for key documents.
- Prepare high-quality presentations, reports, and documentation.
- Anticipate the family’s needs and provide proactive support to streamline daily activities.
- Travel Coordination:
- Arrange complex international and domestic travel itineraries, including accommodations, transportation, and visas.
- Ensure travel plans align with the family’s schedule and business priorities.
Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Bilingual French/English as a minimum.
- Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives in a small global organization.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Strong written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom).
- Experience coordinating international travel and managing multiple time zones.
- Discretion, confidentiality, and professionalism in handling sensitive information.
- A proactive, resourceful, and problem-solving mindset.
What We Offer:
- Competitive salary and benefits package.
- Opportunity to work in a dynamic, international environment.
- Career growth and professional development opportunities.
- A collaborative and supportive company culture.
- Position Title: Personal Assistant.
- Location: Luxembourg-city.
- Employment Type: Full-Time.
How to Apply:
Our Agency is looking for your professionalism, commitment and versatility, and will treat your application with the utmost confidentiality and with all the attention it deserves.
An extract from the criminal record will be required before any commitment is validated.
Please send your application, including your CV and a cover letter, by e-mail to: jobs@privilege.lu, quoting job reference PSPRO-PA2-2024.
